Administrative Executive Support
Location: Remote - United States
About Falcon Labs
Falcon Labs builds technologies that help app developers of every size connect to their ideal customers. The company provides end-to-end solutions for subscription-based app developers to reach, monetize and grow their global audiences.
Job Description
We’re seeking a proactive, discreet, and organized Private/Management Assistant to provide high-touch executive support in both professional and personal contexts. You will be a trusted partner to senior leadership, managing scheduling, communication, logistics, and special projects that enhance their day-to-day effectiveness. This role combines executive assistance with personal coordination—ideal for someone who thrives on autonomy and excels in remote collaboration.
Basic Qualifications
Manage complex and evolving calendars—balancing professional meetings and personal appointments
Screen, prioritize, and respond to emails, messages, and other communications with professionalism and discretion
Coordinate travel logistics—flights, accommodations, ground transportation, and detailed itineraries for both business and personal functions
Prepare, edit, and format documents, presentations, reports, and correspondence as needed
Conduct research and gather information—whether for projects, personal interests, external vendors, or events—summarizing actionable insights. Manage expense reporting, bills, and basic financial tracking when required
Organize digital filing systems, contact lists, and clarify task workflows to support seamless execution
Attend meetings as needed, preparing agendas, taking notes, and distributing follow-ups
Maintain strict confidentiality and exercise sound judgment with sensitive information
Preferred Qualifications
Experience supporting senior-level executives, ideally blending professional and personal support responsibilities
Familiarity with scheduling logistics
Prior remote or virtual assistant experience with strong asynchronous communication skills and remote collaboration practices
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